A project can be defined as a temporary and dedicated work activity undertaken to create a unique product or service on a temporary basis. It is undertaken to meet some specific initiative or problem.
Specific Initiative for Project
1) Scheduled work
Usually this relates to having a specific deadline and a well-defined list of tasks to be completed within a specific time frame. The task list and schedule are mostly determines by the nature of the activity itself. Also, by the nature of its technical nature. It includes a concise description of the work activities, the resources to undertake and the product to deliver . As you can learn on a PRINCE2 Certification belfast course.
2) Critical work
This refers to all work that is not schedule or scheduled but that must be completed. These task are but temporary in nature. These tasks are purely critical to the completion of the project. Critical work that does not become part of the schedule is said to be a matter of necessity.
3) Contingent work
This is the work we do when we have no other choice than to work. The fact that it is entirely uncontrollable makes it difficult to define more specifically. The key is that we tend to define it in the same way as we define schedule or task. It is conceptual and not geographically oriented.
4) Contingent work without critical work
This is work that is being done because of things that are outside our control. This is not part of the schedule but is part of the bylaws of the organization.
5) Critical work with limited contingency
This is where the importance of one thing to the other is not entirely predictable. This is where the type of tasks may be critical but they may not themselves be critical. For example a large piece of machinery is stolen. Unknowingly the specifications for the machine have been altered. This example tells us that the project schedule may be critical but the contingency plan may not be. It may be scheduled but the contingency plan will NOT be.
6) Critical work with limited contingency and scattered management
This is where one resource will have to accomplish many tasks or all but perhaps not all of them to the schedule. This is not a desirable state but it seems to be expected for the work to be synchronized and all projects on schedule.
When one resource will have to accomplish many tasks to a schedule on the fly and the availability of the resource will be a major factor in determining the final date. This could happen as a result of one deadline occurs at a certain time and the others need to be accomplished prior to that deadline. This is the source of the Six Sigma work that we generally call DMAIC, this means that there will have to be “Improvement” done after the initial implementation.
Critical work is implemented within the Six Sigma project
This includes the definition of scope of work, and its boundaries, as well as defining the accomplishment of the project. There are a few other areas that include some of the subtleties of such an endeavor.
Critical work is categorized with three basic levels:
1) Standard Work
This is the work that is customary and expected to be completed on a day to day basis and without any major concerns.
2) Important Work
This is the work that supervisors can not delegate, at this point during the project. This work takes a lot of time and resources.
3) Unimportant Work
This work is partially to be completed as expected by the stakeholders of the organization and in no way is a priority that should be dropped.
Critical problems should include data about these conditions as they are important to project success. It is important that problems are thoroughly analyzed in terms of causes and effects rather than determining the exact cause. But identifying the problem and then putting a corrective action in place will go a long way to securing the integrity of the Six Sigma Project.
Critical problems should be reported as early as possible to get the ” Nicaragua Code”. If the problem grows screw-up in duration, cost or resources, then it is wrong for the Project Leader to continue to perform the project. Critical work leads the place to a perfect understanding of project goals and objectives, and provides direction as to what steps must be taken.